Limited Adjustment to the Attendance Policy
NC State’s attendance regulations state that full participation in class, laboratory periods, and examinations is expected of all students. A limited number of excused absences are allowed. No accommodation exists that waives attendance due to disability. Class attendance is considered an essential element of the course unless otherwise noted in the course syllabus.
Some students may experience absence from class due to a temporary or permanent medical condition. On one hand, based upon either the medical documentation or the nature of the disability, it may be known before the semester begins that one or more absence could occur. On the other, some students could experience unexpected hospital or outpatient treatment, illness, pain, fatigue, severe anxiety, etc. The attendance accommodation is in place to support the occasional miss for incapacitating disability symptoms. This accommodation is considered on a case by case basis and is considered an occasional exception and adjustment to policies and procedures when educationally feasible. The attendance accommodation may often only support a student if the number of classes missed does not exceed 20% of the course, the essential course work can be made up, AND is otherwise deemed permissible as evaluated by the instructor and the DSO.
The number of additional absences a student may be allowed as a reasonable accommodation will be determined on a case-by-case basis for each course in consultation with the instructor, depending on the student’s individual disability limitations, the nature of the course, and the degree to which class attendance is an essential requirement of the specific course. Attendance accommodations are not retroactive, unless an exception has been made by the instructor. Exception to the attendance policy does not mean exception to any of the other academic requirements of the course. Students are required to fulfill all course requirements and will be held to the same evaluation standards as specified in the course syllabus. It is the student’s responsibility to obtain the material and notes from missed classes, to remain engaged in the course, and to make up the work missed. Absences for non-disability related reasons will not be excused by this accommodation.
A recent diagnosis, onset, or change in condition is comparable to an unexpected illness or injury and may not warrant accommodations in attendance policy. If regular attendance is essential to the course and/or curriculum or if the number of accommodated absences becomes excessive, then the student will be asked to consider alternative accommodations (e.g. course withdrawal).
Students should be aware that although an exception to the attendance policy has been granted, absences may have a negative impact on their academic performance outcome simply because of the content and experiential learning they may have missed by not attending class. For this reason, students should whenever possible attend class and to observe deadlines for submission of assignments. In the event that an exception is not granted, students should consult their instructor and academic advisor to discuss alternate course options.
- The DSO will not include absence information in the Student DSO Services letter unless medical documentation warrants it.
- Students should not assume that their absence will be excused just because they are registered with the DSO. Modification of the attendance policy does not mean that attendance will be waived or unlimited absences will be permitted. The number of absences permitted will be determined on a case-by-case basis and communicated in the reasonable absence accommodation plan.
- Students must follow DSO procedures and meet with their service provider each semester. They must also have a DSO Letter of Accommodations sent and meet with their instructor as early as possible.
- Unless designated by the instructor, students are responsible for adhering to all scheduled deadlines for class assignments and tests.
- Any absence not due to the disability is excluded from the above procedures.