What Documentation Do I Need?

Submit the most recent comprehensive diagnostic evaluation, or a completed Documentation of Disability Form, that includes current disability limitations and how they impact the student, suggested accommodations and any evidence of effective past accommodation.  A general statement of symptoms or difficulties is not sufficient.  DSO does not interpret a diagnosis, the current impact and/or functional limitations from documentation, therefore, the following materials alone are generally not sufficient for determining eligibility:

  • official medical records, medical chart notes or prescription pad notations;
  • high school IEPs, 504 Plans and/or SOPS not accompanied by disability documentation;
  • documents prepared for specific non-educational venues (i.e., Social Security Administration, Department of Veteran’s Affairs, etc.).

Requests for an Emotional Support Animal (ESA) also require documentation that is recent and that speaks to a continuing diagnostic and therapeutic relationship between the professional and the student that justifies the ESA recommendation.  It should include statements specific to: the provider’s specific diagnosis of the condition; how the animal serves as an accommodation; and how the need for the animal relates to the ability of the resident to pursue and enjoy the living arrangements provided by the university.  Generally, documentation from mental health care professionals who are not licensed to practice in North Carolina or in the state in which you primarily reside and who have had no contact with the student except for a single prepaid encounter that resulted in the documentation are not reliable.

If you have concerns about your documentation meeting our requirements, submit what you have.  Once documentation is received, the DSO access consultant will contact the student and, if eligible, discuss the functional limitations and any perceived barriers to the course or campus environment.  Students should be prepared to discuss the impact of the disability on their educational experience.

Based on the discussion with the student, the access consultant may request additional documentation.  The need for additional documentation may vary by the situation and could provide pertinent information so that reasonable outcomes may be identified based on certain accommodation requests.

Documentation policies vary from one institution to another.  The DSO documentation policy is designed to meet the needs of the NC State University campus environment.  If the student plans on attending a different institution or taking a standardized test administered by an outside agency, the student is responsible for researching those documentation policies and requirements.  Due to the differences of documentation policy, it may not be appropriate for the DSO staff to complete paperwork certifying eligibility for standardized tests.  In such instances, the access consultant will explain why completing the eligibility paperwork is not appropriate.

*Visiting students from another Institution taking a class may have the Disability Services Office at their current home institution provide the disability diagnosis and current accommodations.  Students will receive comparable accommodations at NC State.