Accommodation Letter Procedure

Students are approved for a general list of accommodations based solely on their supporting documentation. The actual use of accommodations in courses is determined on a case-base-case basis. Instructors should contact students to communicate how accommodations will be implemented, if needed. Instructors must consult with the DSO when they believe an approved accommodation may alter the essential requirements or educational outcomes of the course. Students should immediately contact the DSO if an instructor refuses to provide an approved accommodation or if they feel they are not being accommodated appropriately.

Primary Faculty/Instructor Responsibilities include:

  • Log in to the DSO portal to review letters. The accommodation letter provides a list of general accommodations the student is eligible to recieve.
  • Assess the course design in regard to the student’s need for accommodations (What is essential? Where might flexibility exist?);
  • Contact the DSO Access Consultant if you believe an accommodation in the letter can not be implemented.  Accommodations should not lower academic standards or change essential requirements of the course objectives.  All denials of an accommodation must be communicated from the DSO to the student;
  • Coordinate with the student about implementing reasonable accommodations when an accommodation letter is received;
  • Consult with the DSO when concern exists about when students make late requests or a specific accommodation request;
  • Be respectful toward the student’s situation and be available to speak with the student about accommodations for one’s course;
  • Be prudent with regard to whom information is shared. While the DSO may be contacted at any time to discuss this matter, information with others should only be shared on an educationally need to know basis. Casual conversation with other instructors, including within department, may influence (perhaps adversely) future student-instructor interactions;
  • Refer students to the DSO when they make an accommodation request that is not listed on this letter, as the DSO only supports requests specifically listed.
  • Set up proctoring (if student should utilize testing accommodations at the DSO.)